City Finance Human Resources Manager – OOC or TLT

City of Seattle, WA
Published
November 23, 2022
Location
Seattle, WA
Job Type
 

Description

Position Description
The City Finance unit has an exciting opportunity for a Human Resources Manager (Strategic Advisor 2, Exempt) position. This is a temporary assignment* anticipated to last three years or until a regular position is established in a future budget.

This senior level HR generalist position will work to establish the culture, policies, practices and procedures for this newly forming, fast paced department. This is an opportunity to translate the vision of its new leadership into actionable HR strategies in partnership with internal City stakeholders and labor partners. This position will report to the Finance Chief of Staff.

*This opportunity is open to regular City employees as a long-term out-of-class assignment and to external candidates as a Term Limited Temporary (TLT) assignment.

ABOUT US:
City Finance (formerly part of Finance and Administrative Services) is responsible for the financial operations of the City of Seattle. Working in partnership with the City's Budget Director, City Finance oversees the City's financial control functions and enterprise reporting responsibilities. City Finance includes approximately 160 employees, manages enterprise-wide transaction programs and is comprised of the following divisions: Citywide Accounting and Payroll Services, Treasury Services, Risk Management and Claims Processing, License and Tax Administration, Business Systems, Debt Management and Policy and Partnerships.

City Finance also supports the City Council and its staff by providing financial information and technical expertise as they develop financial policies. The City Finance Director, a member of the Mayor's Cabinet, serves on the board of the City's retirement systems and is a voting member of the City's Economic and Revenue Forecast Council.

Job Responsibilities
What's a Typical Day?
Daily activities may include:

  • Stand up the recruiting function for the organization with the candidate experience in mind. Set strategic direction around coordinating the candidate selection process including developing screening materials that are centered in equity, setting the team's approach to outreach and sourcing, training hiring managers on best practices for interviewing questions and approaches, determining workflow for interview scheduling and developing interview materials, coaching hiring panels on best practices and leading the response when concerns arise with precedent in mind.
  • Identify and impart onboarding best practices and develop policies and processes for developing and maintaining personnel files and HRIS records.
  • Partner closely with senior leadership to establish departmental policies, procedures, and best practices for classification needs and to develop and implement policies, procedures, and best practices for compensation.
  • Develop and implement best in class policies, procedures, and practices for resolving critical employee relations issues including developing the newly forming department's approach to investigations and corrective action, coaching and counseling, and performance management.
  • Forge relationships with key labor stakeholders in the Seattle Department of Human Resources and with labor unions ensuring that all new departmental policies, procedures, and practices are in line with relevant collective bargaining agreements and best practices.
  • Determine departmental approach to leaves, leave management, and Americans with Disabilities Act (ADA) accommodations and develop tools and best practices for tracking leaves and training managers on departmental policies and procedures.
  • Establish best practices to ensure retention of specialized and highly skilled workforce.
  • Assess and determine long term training needs for the department including succession planning, workforce development, and compliance-based training. Develop tracking mechanisms for all training and workforce development efforts.
  • Evaluating departmental safety needs and developing and implementing safety committees, OSHA 300 logs, and best practices to ensure workplace safety.

Other Job Responsibilities:

  • Apply an equity lens to all decisions and consistently work to guide the organization in equity principles. Provide a high level of customer service and engagement for internal and external customers at all levels of the organization.
  • Coordinate the department's participation in centralized personnel activities and represent the department personnel unit at citywide meetings, various hearings and proceedings, or on personnel related task forces.
  • Work closely with Seattle Human Resources Labor Relations team, represent the department at union contract negotiation sessions and recommend, approve or reject contract proposals on behalf of the department.
  • This position is engaged in multiple activities and projects at any given time, and must exercise elements of work planning, prioritization and project management. Priorities and service needs frequently change in response to new organizational needs, and this position must possess the ability to adapt to these changes efficiently.
  • Maintain the integrity of all HR issues, data and employee information in a confidential manner

Qualifications
We are searching for candidates who:

  • Have a passion for people
  • Are strategic thinkers experienced in developing workplace culture and designing and implementing policies, procedures, and best practices in partnership with executives
  • Understands anti racist principles and are working toward racial equity in practice, especially as it relates to the workplace
  • Are excellent problem solvers who are creative, analytical and have excellent attention detail
  • Are both self-guided and work well with the team
  • Are adaptive to frequent change and can effectively prioritize work
  • Have an excellent reputation for holding confidential and sensitive information

You will be best prepared for this role if you have the following knowledge and experience:

  • Seven years of responsible professional HR experience in the public sector, including experience performing all HR functions from hiring to termination in a represented environment and a strong track record of positive relationship building with labor partners.

OR

  • Five years of responsible professional HR experience as described above, and
  • A bachelor's degree in social sciences, human resource management, business administration or related field.

OR

  • A combination of education and or training and or experience which provides an equivalent background required to perform the work.

To be effective in this role you will need to:

  • Be a strong advocate of equity
  • Have excellent written, verbal and interpersonal communication skills, including ability to develop a wide range of written materials, give presentations, engage in conflict resolution activities, and to persuade and motivate
  • Be able to work in a team-based environment and collaborate with others
  • Manage meetings, facilitate the resolution of issues and influence others
  • Exercise discretion, tact, and diplomacy in the handling of sensitive and confidential information
  • Engage strong analytical, communication, and project management skills

Additional Information
To apply: please complete your NeoGov application and attach a resume and cover letter indicating how you meet or exceed the job qualifications.


City Finance supports the City of Seattle's Race and Social Justice Initiative to end institutionalized racism by eliminating barriers to access, providing the staff and public with opportunities for growth, and developing equitable access to the programs and services we offer. If you share those values and meet the qualifications, we invite you to apply for this position.

Work Environment
This position requires onsite work. Alternative Work Arrangements and hybrid telework schedules for work conducted in a normal office environment may be considered and will be based on operational needs and consistency with City Finance policies.

COVID 19 Vaccination Mandate: All City of Seattle employees are required to be fully vaccinated against COVID-19. If selected, you will be required to submit proof of vaccination prior to your start date. People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine. Employees may make requests for a reasonable accommodation based on a medical disability or for sincerely held religious beliefs. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.

Applicants must successfully pass a background check, which will be conducted in accordance with Seattle's Fair Chance Employment Ordinance, SMC 14.17. Applicants will be given a chance to explain or correct background information and provide verifiable information of good conduct and rehabilitation.

The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.

More information about employee benefits is available on the City's website at:
"Most" Employees Plans - Human Resources | seattle.gov

Closing Date/Time: 11/29/2022 4:00 PM Pacific

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