Finance Manager 1

University of Minnesota - University Services Human Resources
Published
October 15, 2020
Location
Twin Cities, MN
Job Type
 

Description

The UMN has suspended hiring for most positions. However, we will continue hiring for positions critical to the University's mission and operations at this time. Applications are being accepted for this position and you are encouraged to apply. In-person interviews are suspended indefinitely and will be replaced by interviews in a virtual format. Thank you for your continued interest in working at the University of Minnesota.

About the Job

Special Notice for COVID-19 Hiring
The University of Minnesota has suspended hiring for most positions. However, we will continue hiring for positions critical to the University's mission and operations. Applications are being accepted for this position, and you are encouraged to apply. In-person interviews are suspended indefinitely and will be replaced by interviews in a virtual format. Thank you for your continued interest in working at the University of Minnesota.

Finance Manager for the Minnesota Agricultural Experiment Station (MAES) and
the Research and Outreach Centers (ROCs),
College of Food, Agricultural and Natural Resource Sciences (CFANS)

Position Title: Finance Manager 1
Classification: #9341FG

Position Overview: This position is responsible for the overall management and compliance of the finance functions of the Minnesota Agricultural Experiment Station and the CFANS ROC System. Responsibilities include financial reporting, oversight of the Federal Capacity Funds, supervision of MAES and ROC accounting staff, oversight of annual budget preparation, and MAES database and financial website oversight. This position will have full PELRA supervisory authority for up to 7 full-time finance staff. Occasional travel to ROC sites will be required.

Financial Reporting Responsibilities 30%
• Prepare and/or guide the preparation of federal reports as required by the National Institute of Food and Agriculture (NIFA), coordinating with finance staff in other units that receive federal funding. Oversee submission of reports by NIFA deadlines.
• Serve as liaison with NIFA regarding reporting.
• Provide internal sales analysis and reporting, following University policies and procedures
• Prepare periodic financial status and forecasts of MAES and ROC funds for leadership
• Develop internal/external ad hoc reports as requested
• Build and publish reports on the MAES Federal Draw Website
• Manage MAES and ROC reserves and prepare quarterly reports

Oversight of MAES Federal Capacity Funds 20%
• Supervise annual closing of Federal Capacity accounts
• Manage distribution of Federal FY Federal Capacity Funds; reconcile federal draws
• Oversee reconciliation of ledger expenditures with corresponding draws
• Calculate Federal FY Carry Forwards / draft proposals to utilize / initiate transactions
• Oversee and advise staff on appropriate use of federal funds
• Responsible for working with NIFA on financial audits

Full PELRA Supervision of MAES and ROC Accounting Staff 20%
• Select, hire and supervise accounting positions.
• Assign work, duties and special projects as appropriate to facilitate the work of assigned units. Establish work and processes to ensure coordination of efforts and events within the unit.
• Meet regularly with MAES and ROC staff to discuss performance, train, answer questions or provide feedback as appropriate and provide annual performance reviews.
• Oversight of ROC network finance team for managing workflow, assigning or reassigning duties, and managing special projects as appropriate to facilitate the work of the ROC Network.
• Work with related UMN units and ROC Network leadership to ensure accounting needs are met appropriately and in a timely manner.
• Participate in collegiate finance team lead meetings, representing ROC and MAES perspective and communicate relevant information back out to ROC and MAES finance staff; ensure processes and procedures and documented and implemented.

Annual Budget Preparation 10%
• Prepare the annual MAES budget in consultation with leadership
• Review ROC budgets in financial system and internal budget tools
• Prepare requested materials for CFO
• Oversee development of internal service organization (ISO) rates and budgets
• Balance MAES funds across the 5 receiving colleges and ensure all resources are on active CRIS (federal) research projects
• Ensure training is provided to new finance staff on MAES tools
• Oversee budget entry into MAES Recap tool

Compliance and Oversight 10%
• Responsible for ongoing communicating and training on policies, procedures and responsibilities, including creation of job aids, for staff in departments and colleges that receive MAES funds
• Communicate with departmental and collegiate staff regarding upcoming tasks and deadlines
• Oversight of ISO activities

Oversee Database & Financial Website Oversight 10%
• Anticipate data needs for MAES and ROC System
• Ongoing review of current structures and reports
• Provide direction to MAES data analyst (external vendor) regarding data needs and reporting requests
• Ensure data integrity - data custodian
• Testing of data through applications
• Training on new tools, reports or procedures

Required Qualifications:
• BA/BS with at least six years of experience
• Experience with governmental regulations on the use of research funds
• Experience maintaining compliance with University, state and federal policies and procedures
• Supervisory experience
• Extensive experience with Excel, Access, Word, and financial enterprise systems

Preferred Qualifications:
• Strong written and oral communication skills.
• Demonstrated ability to work with a culturally diverse group of faculty and staff
• Successful process improvement experience

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647).

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.

Background Check Information

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

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