Finance Manager for Specialty Courts

MASSACHUSETTS TRIAL COURT
Published
November 12, 2021
Location
Boston, MA
Job Type
 

Description

Title: Finance Manager for Specialty Courts

Pay Grade: Management

Starting Pay: $80,114.47/yr.

Departmental Mission Statement:
The Executive Office of the Trial Court is led by the Chief Justice of the Trial Court and the Court Administrator and oversees judicial and court operations, including the Office of Court Management. The Executive Office works collaboratively with the Trial Court's seven Departments and Commissioners of Probation and Jury to develop and implement policies and initiatives that promote an environment of continuous improvement and ensure the most effective use of resources to support and enhance the delivery of justice in the Trial Court. The Executive Office also oversees the development and implementation of strategic planning for the Trial Court.

https://www.mass.gov/orgs/executive-office-of-the-trial-court

Notes:This position is designated as a management position and is covered by the Trial Court Personnel Policies and Procedures Manual.

Position Summary:Working within the Executive Office of the Trial Court, which is led by the Chief Justice of the Trial Court and the Court Administrator, the Finance Manager for Specialty Courts (FMSC) is responsible for preparing the annual budget for state funding for specialty courts and related line items for approval and making revisions throughout the year as needed or requested. Then Finance Manager prepares monthly financial statements (balance sheet & statement of operations) for assigned line items, prepares monthly consolidated financial statements, and develops spending projections and budget recommendations. The FMSC prepares annual budgets for all grant and financial sections for Specialty Court grant reporting. This includes the annual application and the reporting of actual results which is done either on a monthly, quarterly, semi-annual, or annual basis depending upon the grant. The FMSC ensures compliance with all Trial Court fiscal requirements and funding requirements.

Supervision Received:Receives general direction and supervision from the Specialty Courts Administrator in performing duties in accordance with all best management practices and established guidelines.

Major Duties:

  • Provides support to the Specialty Courts Administrator in budget oversight and reviewing and approving expenditures;
  • Prepares budgets for all assigned line items in accordance with fiscal policies and guidance;
  • Maintains Specialty Courts accounting journals and ledgers;
  • Oversees all accounts payable transactions;
  • Drafts inter-agency service agreement budgets and tracks expenditures under the ISAs;
  • Prepares monthly cost reports and invoices for all assigned grants;
  • Participates in development of Interagency Service Agreements, contracts, procurement documents to support expenditures for specialty courts and related programs and grants;
  • Supervises one or more fiscal and/or grant related support staff;
  • Prepare all year end worksheets and schedules for any state or grant audit;
  • Coordinates with other state agency staff on funding for behavioral health initiatives involving justice-involved individuals;
  • Participates in regular team meetings with Specialty Courts and Programs staff;
  • Participates in projects and initiatives aligned with Strategic Plan goals, making presentations as needed;
  • Participates in Trial Court committees as assigned or as delegated by the Specialty Courts Administrator; and
  • Performs all other related duties as assigned.

Job Competencies:

Ethics and Values: Communicates and demonstrates the ethics and values of the Massachusetts Trial Court.
Mission: Understands, upholds, and communicates the Trial Court mission.
Applied Knowledge: Can successfully manage financial operations of the Specialty Courts, using best practices to achieve the effective and efficient operation of Specialty Courts.
Problem Solving: Accurately assesses Specialty Court fiscal issues and recommends and facilitates appropriate solutions.
Customer Service: Conducts oneself in a courteous and professional manner towards both Trial Court employees and the public. Responsive to the needs of Specialty Court participants.
Project Management: Effectively develops and coordinates standardized operating standards and practices in the expansion of Specialty Courts, working with diverse constituencies, including court officials and external partners.
Collaboration: Works with others cooperatively, accepts feedback, demonstrates a willingness to be a team player, and contributes to a work environment that focuses on shared goals.
Commitment to Diversity: Promotes an environment of cross-cultural awareness and diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, linguistic and cultural backgrounds.
Continuous Learning: Demonstrates a commitment to continuously improving himself or herself through professional development.

Minimum Requirements: These are the minimum requirements necessary to apply for the position of Finance Manager for Specialty Courts:

  • An undergraduate degree in Accounting, Finance, Business Administration or related field and 5 years of progressively responsible experience in oversight of budget operations; or an equivalent combination of education and experience.
  • Considerable knowledge of state budget process and grant accounting;
  • Demonstrated experience in oversight and management of multi-million dollar budgets;
  • Ability to establish and maintain working relationships with all levels of Trial Court employees, officials, and judges, funding agency personnel and others in the course of oversight of fiscal operations regarding specialty court and programs;
  • Ability to perform analysis, exercise sound judgment, make recommendations, and defend positions;
  • Ability to design and use accounting and finance software, analyze data and clearly present findings;
  • Demonstrated ability to independently initiate action, complete assignments and to handle multiple assignments simultaneously;
  • Ability to identify and pursue grant opportunities in the position; and
  • Considerable knowledge of local state agency and community resources; and
  • Ability to travel throughout the Commonwealth
  • Ability to exercise sound judgment and handle confidential information

Closing Date/Time: 2022-02-09

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