Finance Professional 3-Grant/Research

University of Minnesota
Published
November 11, 2021
Location
Twin Cities, MN
Job Type
 

Description

Appropriate COVID-19 precautions are in place at all times including in our office. This position is based out of Minneapolis, MN and is eligible for hybrid work-from-home and/or on-campus work dependent upon individual performance and organizational need. Because the University of Minnesota is a land-grant institution that serves the state, residing in Minnesota is typically required.

40% Research/Contract Accounting Support and Analysis

  • Provides financial support to PI over the life of the grant or contract. Develops assigned project budgets, which includes: preparing forms and instructions; compiling and auditing data; analyzing requests and providing funding recommendations; and/or, performing other related activities.
  • Monitors and analyzes accounts or grants for compliance with financial, reporting, and legal requirements, interprets grant and contract regulations and their relation to University policies and procedures, proactively identify areas of concern and recommends solutions. Monitors expenses and revenue, including labor distribution. Ensure effort certification is completed by PI and meets all deadlines. Ensure grants are closed out properly with Sponsored Financial Reporting (SFR) and issues are resolved with Sponsored Projects Administration (SPA).
  • Prepares, reviews, and analyzes a variety of reports, accounts, reconciliations, and/or statements to and from internal departments and external agencies.

30% Financial Analysis

  • Prepares detailed and complex financial analysis for assigned grants and sponsored/non-sponsored accounts utilizing historical data; identifies gaps between predicted revenue and expenses, and recommends a course of action based on financial, statistical and operational information. Prepares, reviews, and analyzes a variety of reports, accounts, reconciliations, schedules, tables, and/or statements to and from internal departments, for the Medical School, and external agencies.
  • Monitors and performs general and subsidiary ledger reconciliations, which includes: preparing and entering journal entries for various recurring activities, adjustments and corrections; and analyzing and resolving accounting issues. These are reported at a certain time interval and identify risks and opportunities within the area being analyzed. Ad hoc reporting is also required as requested.
  • Provides data and recommendations to managers regarding account and/or fund balances, budgeting practices and accounting functions. Coordinates activities with project leaders, financial staff, and outside agencies.

30% Nonsponsored

  • Develops assigned department budgets, which includes: preparing forms & instructions; compiling & auditing data; analyzing requests & providing funding recommendations; &/or, performing other related activities.
  • Monitors and analyzes accounts and funds for compliance with financial, reporting, and legal requirements, interprets contract regulations and their relation to University policies and procedures, identifies areas of concern and recommends solutions. Researches discrepancies in accounting data which includes preparing for internal and external audits and analyzing a variety of fiscal data from multiple departments and/or colleges.
  • Maintains the integrity of accounting systems and the chart of accounts; establishes new accounts, deletes obsolete accounts, monitors systems for compliance w/GASB policies and procedures; and performs other related tasks.
  • Completes a variety of accounting functions, which includes capitalizing assets, reconciling balance sheets and accounts; transferring funds; setting up new accounts; monitoring fund balances; approving payment vouchers; entry of departmental deposit; reconciling & approving P-Card transactions; & preparing status reports. Activities involve data from three departments.
  • Provides data and recommendations to managers regarding account and/or fund balances, budgeting practices and accounting functions. Coordinates activities with project leaders, financial staff, and outside agencies.

The University of Minnesota offers a comprehensive benefits package including:

  • Competitive wages, paid holidays, vacation and sick leave
  • Low cost medical, dental, and pharmacy plans
  • Health care and dependent daycare flexible spending accounts
  • Excellent retirement plans with employer match
  • Disability and employer paid life insurance
  • Wellbeing program with reduced insurance premiums
  • Tuition reimbursement opportunities covering 75%-100% of eligible tuition
  • Student loan forgiveness opportunity
  • Opportunities for growth and promotion
  • Employee Assistance Program

For more information regarding benefits: https://humanresources.umn.edu/sites/humanresources.umn.edu/files/2021_tcd-cslr-75100-ben-0105-7_final.pdf

Qualifications

All required qualifications must be documented on application materials.

Required Qualifications:

  • BA/BS plus at least four years of professional work experience or a combination of related education and work experience to equal eight years.
  • Advanced Microsoft Excel skills
  • Demonstrated ability to effectively manage priorities, coordinate multiple assignments simultaneously, and meet deadlines
  • Demonstrated ability to communicate clearly and effectively to financial and non-financial audiences, both verbally and in writing.
  • Demonstrated customer service experience.

Preferred Qualifications:

  • Ability to work both independently and as part of a team.
  • Strong technical, problem solving and process improvement skills
  • Analytical skills, ability to gather, organize and present data in a meaningful way
  • Experience managing finances for units with diverse funding sources to include: forecasting, analysis, budgeting, and complex reporting.
  • Experience with federal granting agencies to include budgeting
  • Familiarity with University systems such as PeopleSoft HRMS, EFS, UM Analytics, ECRT and EGMS
  • Current UMN Certified Approver or ability to obtain certification within 12-months of employment.
  • Grant management and accounting experience.
  • Knowledge of University policies and procedures.

About the Department

The Twin Cities campus of the University of Minnesota Medical School consists of 19 Clinical departments and 6 Basic Science departments. It was determined approximately 20 years ago that an effective model was needed to support departments regardless of size with the expertise required to manage all aspects of this complex organization structure. Currently there are six Clinical administrative centers and two Basic Science administrative centers. The range of departments per center is 1 to 4 and is dependent on size, scope, and in some cases natural connection of departments. Each administrative center provides administrative services to clusters of departments at the University of Minnesota Medical School. Finance, human resources, and grant pre-award processes have been centralized in these clusters, with staff working in teams.

Centralized administrative services provide many benefits, including:

  • Shared knowledge between departments, and high-impact customer service.
  • Small departments receive the same level of service as large departments.
  • Expanded skill sets for staff lead to better support for their unit's faculty and mission.
  • We become greater than the sum of our parts through collaboration and close working relationships.
  • Consistent practices across departments equals better internal audit results.

The administrative center this position serves and supports is the FOD Center, which includes the departments of Family Medicine and Community Health, Ophthalmology and Visual Neurosciences, and Dermatology.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647).

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu .

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

All employees at the University of Minnesota are required to either attest that they are fully vaccinated against COVID-19 or agree to comply with the University's testing requirement. To learn more please visit: https://safe-campus.umn.edu/return-campus/get-the-vax

In the coming weeks the University will move from attestation to requiring all faculty and staff systemwide to submit proof of vaccination.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

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