Grant and Contract Finance Administrator

Woodwell Climate Research Center
September 8, 2023
Falmouth, MA
Job Type


Mission: Woodwell Climate Research Center (Woodwell) conducts science for solutions at the nexus of climate, people, and nature. We partner with leaders and communities for just meaningful impact to address the climate crisis.

Summary/Objective: The Grant and Contract Finance Administrator will provide administrative support to the Grants and Contracts Finance Director, who works on a diverse and dynamic portfolio of programs. The Grant and Contract Finance Administrator will support the administrative operations for the department's professional profile within and outside of Woodwell Climate. The Grant and Contract Finance Administrator will foster internal collaboration and cooperation in all compliance and financial matters.


  • Set up new grants, contracts, project budgets and subawards in Sage Intacct.
  • Review pre-award budgets and monitor post-award budgets.
  • Application of grant rules, regulations and requirements.
  • Assist in budget revisions and modifications as necessary to accommodate changing needs or funding circumstances.
  • Assisting in the preparation and analysis of state, federal, and private financial reports.
  • Manage and process documentation requirements.
  • Organize and maintain digital filing system.
  • Assist with preparing project invoicing and processing closeouts.
  • Assist with annual audits.
  • Provide support with transition to new technology and processes.
  • Related duties as needed.

Required Qualifications and Experience:

  • Bachelor's Degree in Public Administration, Business Administration, Finance, Accounting or related field or an equivalent combination of education and experience will be reviewed and considered.
  • Four years experience, preferably in a non-profit or academic research institution .
  • Familiarity with Sage Intacct grant and finance modules.
  • Experience with budgets and financial reporting.
  • Knowledge of grants, contracts, and related budgets.
  • Familiarity with 2 CFR 200.
  • Ability to read a contract and locate relevant information for various activities, i.e. reporting and invoicing requirements.
  • Comfortable with technology and learning new systems.
  • Must be detail-oriented, with the ability to manage multiple projects while working under deadlines during peak times of the year.
  • Excellent problem-solving skills.
  • Ability to work independently and ask questions.
  • Excel experience required; familiarity with V-Lookup and Pivot Tables preferred.

Application review will be ongoing.

Desired Start Date : October 2023 or as soon as possible.

Classification and Compensation: This is a permanent, full-time, exempt position. The salary range is $65,000 - $75,000, dependent on qualifications/experience.

Location: Falmouth, Massachusetts, Hybrid or Remote.

Application Instructions: To apply, please send your cover letter addressing your experience and qualifications in relation to the responsibilities of this position, curriculum vitae, and contact information for three references as a single PDF to our career's portal. Incomplete applications will not be reviewed. Please type GCFA on all correspondence.

Please visit Woodwell's website to learn more about Woodwell's work.

Located on a 10-acre campus near the village of Woods Hole, the Woodwell Climate Research Center (Woodwell) is a private, non-profit research center. Woodwell is a leading source of climate science that drives the urgent action needed to solve climate change. Woodwell has 100+ staff members and is excited to welcome new employees to this work.

Woodwell is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information. Woodwell is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.

Diversity, Equity and Inclusion at Woodwell


Climate change is the greatest challenge of our lifetimes. Woodwell Climate Research Center (Woodwell) understands that the climate crisis-from causes to consequences-is inextricably linked with persistent social injustice. Effectively addressing either requires addressing both. The climate crisis demands that we bring to bear all of the knowledge, expertise, innovation, and creativity that we can collectively muster, and those who have been marginalized and disproportionately impacted must be heard.

The work Woodwell does-the questions we ask, the ways we seek answers, and the strategies we put forward-is stronger when shaped by a diversity of knowledge, perspectives, and experiences. We strive to welcome, respect, and amplify differing voices. We value individuals as they are, with all their differences in race, age, ethnicity, gender identity, sexual orientation, religious beliefs, language, and mental and physical abilities.

Woodwell acknowledges that our organization, and the scientific community more broadly, have a long way to go in living up to these ideals. We approach the work of improving our organization with the same ambition and commitment to systemic change that we bring to addressing climate change.

We will inevitably make mistakes, but we will continue to listen, learn, and do this critical work. We understand that this work requires an ongoing commitment from each and every one of us. We are actively engaged in building and sustaining an equitable and inclusive culture within our organization, and in fostering greater diversity in climate science.


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