Special Events Finance Analyst (AA/S-Exempt I) (504509)

CSU, Sacramento
October 9, 2021
Sacramento, CA
Job Type



Working Title: Special Events Finance Analyst (AA/S-Exempt I)

Classification Title: Admin Analyst/Spclst 12 Mo (Exempt I)

Posting Details

Priority Application Deadline (Posting will remain open until filled): Thursday, October 21, 2021 at 11:55 p.m.

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the general supervision of the Chief of Staff and Deputy Chief of Staff, and the lead work direction of the Director of University Events, the Special Events Finance Analyst (Administrative Analyst/Specialist-Exempt I) is responsible for product procurement, contract review, overseeing special event financial planning and budgeting, and vendor negotiation. The responsibilities involve establishing strong internal relationships, financial program development, negotiation, budget implementation and fiscal reporting. The Finance Analyst plans, executes and coordinates multiple fiscal projects simultaneously at varying stages. The Finance Analyst must have a commitment to quality and to providing the highest level of service possible.

Based on an approved financial plan, the Special Events Finance Analyst ensures that all fiscal components are properly executed by working closely with the selected (internal and external) service providers and procurement services to develop clear and complete specifications, contracts, purchase orders and standards of service; by monitoring service providers' progress towards the agreed upon objectives and ensuring that costs remain within the established budget; and by maintaining regular communication with the Director of University Events.

In addition, the Special Events Finance Analyst will lead projects and events as needed.

For more information on the President's Office, visit www.csus.edu/president/.

FLSA: Exempt

CSU Classification Salary Range: $ 3,897-$7,051 per month

Hiring Range: $3,897 - $4,500 per month

Recruitment Type: Temporary - Appointment is temporary and renewable. Reappointment is contingent on funding, work performance, and recommendation of supervisor.

Time Base : Full-Time

Pay Plan : 12 month

Work Hours: M-F 8 a.m. - 5 p.m.; other hours as required.

Department Information

For more information on the President's Office, visit www.csus.edu/president/.

Minimum Qualifications

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Required Qualifications

Experience with the financial planning of complex and/or large-scale events (e.g. vendor negotiation, financial reporting, budgeting, fiscal analysis).

Experience performing high-level, quality-oriented, and detailed duties while being dependable, proactive, and responsive.

Experience in overall events management, including planning, organizational development, decision making, event budget, contracts and policy implementation to carry out successful events

Knowledge, Skills, Abilities:
Excellent interpersonal skills with the ability to develop and maintain professional working relationships with a variety of internal and external constituents.

Excellent communication skills with the ability to maintain confidentiality.

Strong organizational and detail-oriented skills, with the ability to independently coordinate multiple financial projects with competing deadlines.

Proficiency in using standard office software programs (e.g. Microsoft Word, Excel, etc.)

Demonstrated ability to independently analyze information, anticipate/identify problems and address them proactively.

Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.

Ability to work independently as well as collaboratively.

Ability to provide lead work direction to others (e.g. student assistants, interns).

Work Schedule Requirements:
Ability to work evenings and/or weekends as needed.

Ability to travel and/or work at off-site meetings/events

Preferred Qualifications

Demonstrated experience working in a financial environment

Experience working in an institution of higher education.

Knowledge of university infrastructure, policies and procedures

Required Licenses/Certifications


Documents Needed to Apply

Documents needed for this position: Resume, cover letter

About Sac State

Sacramento State is located in the heart of California's capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the "Farm-to-Fork Capital," is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State's 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: " As California's capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. " As the regional hub of higher education, Sac State is dedicated tostudent success, diversity, equity and inclusion, community engagement, philanthropy, and campus safety.

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/disability-parental-leave.html#reasonable-accommodations-interactive-process .

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html .

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Eligibility Verification
Selected c andidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency ( i.e . H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Vaccination Policy:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu

Conflict of Interest:

The duties of this position may include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate may be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter."

Closing Date/Time: Open until filled

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